The Office of Events is responsible for coordinating the use of all university facilities. All requests for the use of university facilities, including departmental requests begin with the completion of the appropriate form (except department requests for academic classes).  PLEASE NOTE THAT YOUR EVENT IS NOT APPROVED UNTIL YOU RECEIVE "APPROVAL" FROM THE OFFICE OF EVENTS.

  

STEP ONE – COMPLETE A FORM

Students: Space Request Form for Events

Faculty & Staff: Department Space Request Form for Events

External Groups: External Space Request Form for Events

 

Information collected includes:

• Dates and Times with alternate options
• Venues/Rooms/Spaces and alternate locations
• Anticipated number of attendees
• AV requirements
• Setup, Staffing, and Catering needs

 

STEP TWO – APPLY EARLY

Time is necessary for Event Services to collaborate with other campus partners. The Office of Events staff will review requests for facility usage within the context of the university's mission, policies, and procedures, and reserves the right to grant or deny requests. Depending on the size and scope, it may take two weeks to confirm your request.

• Building Managers – sign first acknowledging that the space is available
• Security – must be aware of all campus activities and staff as necessary
• Multi-Media and Theatre Services – may need to provide equipment or staffing
• Facilities and Custodial Services – support with setups and housekeeping
• Catering – may need to provide food, snacks or beverages Review the Event Reservation Policy

Mission

The primary mission of Savannah State University's Office of Events is to provide quality facilities and services to meet the needs of the diverse population of the campus community.

Our secondary mission is to accommodate non-university organizations that provide educational programs or public service events in a manner consistent with the educational goals and mission of the University.